Adobe refunded $54.99 onto the card. In Pruvon, that money files back to Software. It is not new client income. It undoes the earlier software charge. Pruvon does not file tax returns and is not a CPA firm.

A card refund reduces the original charge account. It is not new income landing in the business.

Where the refund should land

  1. Start from the refund credit on the bank feed.

  2. Trace it to the merchant and date of the original charge.

  3. Use the original category—do not invent a new income bucket.

  4. Find the original bank charge and note its category—Office supplies, meals, software, or another bucket.

  5. When the refund posts, file it against that same category so the net spend stays true.

  6. Attach or reference the refund notice next to the original receipt so both sides of the story stay linked.

  7. Confirm the refund amount matches what came back; partial refunds only reverse the portion returned.

Bank data shows money returning to the account. That credit undoes part or all of a prior outflow. If you label the refund as income, the category totals inflate and the original spend stays too high. Pruvon is for viewing what moved—charges out, refunds back—so the net picture of that merchant and category stays honest. This is not tax advice, and Pruvon is not a CPA firm.

Mistakes that muddy the view

  • Booking the credit as sales income.

  • Ignoring a partial refund while the full charge stays booked.

  • Pairing the refund with a different merchant’s charge.

  • Filing the refund as sales or other income instead of reversing the original category.

  • Leaving the refund uncategorized while the original charge stays booked at full amount.

  • Matching a partial refund to the wrong merchant or the wrong original line.

Partial refunds and mixed originals

If the original slip was mixed—supplies and a meal—and only the supplies came back, reduce Office supplies by the refunded amount. Leave the meal portion alone. If the whole ticket reverses, reverse each filed piece in proportion to what returned. Short notes on the bank line help the next review. The goal is a net view of cash that left and cash that came back, not a new revenue story.

Refund in, same category out. Net spend falls. Revenue does not rise.

In Pruvon, start from the bank credit you already see. Trace it to the charge it undoes. File the refund against that charge’s category and keep the receipt trail together. Over time, Office supplies, meals, and other buckets show net activity instead of inflated spend with phantom income beside it. That clarity is for your own read of the account. It is not a filed return and not advice from a CPA firm. Keep the rule simple: a card refund lands where the original charge lived.